Deputy Company Secretary

What you’ll be responsible for

Ensuring accurate and timely record keeping of Board activities including maintaining all statutory registers for Glas Cymru and its subsidiaries. This will include:

1.        Advising the Board and Committees (in particular the Audit Committee) on developments in corporate governance, particularly compliance with the UK Corporate Governance Code (as amended from time to time) the Common Terms Agreement with lenders and the company’s statutory Licence and associated Guidance;
2.        Managing papers for Committees of the Board and the Board and attending all meetings of those Committees to minute and manage Matters Arising;
3.        Assisting with agendas for Board and Committee meetings and arrangements for meetings more generally, where required.
4.        Issuing requests for papers for all Board and Committee meeting papers;
5.        Finalising and publishing Board and Committee papers 7 days in advance of all meetings;
6.        Managing the timetable for drafting and editing the Governance sections of the Annual Report and Accounts ensuring associated approvals are sought in line with the timetable for development, publication and sign off. 
7.        Track Board and Committee decisions throughout the year essentially highlighting those which are relevant to the S172 Statement.
8.        Ensuring compliance with FRC and Ofwat Corporate Governance Guidance and best practice for listed companies as required by our statutory  undertaker licence  and Common Terms Agreement, as appropriate.
9.        Filing accounts and statutory confirmations for all Group companies;
10.        Maintaining statutory records for all companies;
11.        Maintaining matters reserved to the Board and terms of reference for all Committees;
12.        Carrying out annual Board Effectiveness Survey and preparing reports to the Chair and to the Board on individual and overall results;
13.        Drafting AGM (and any EGM) notices and managing voting arrangements and reporting of Members meetings
14.        Supporting the Treasury team in relation to governance issues arising on any STID proposals or other transactions.
15.        Monitor changes in relevant legislation and the regulatory environment and horizon scan for potential developments that will impact the business.
16.        Updating website information on the Board, DCE and wider corporate governance issues.
17.        Ensuring up to date corporate and Glas Member information is included on our website.
18.        Undertaking any other duties as required to meet the needs of the business, including providing cover for other members of the Company Secretary team where required.

Who you’ll work with

Internal

•    Board Directors and Non Executive Directors plus all levels of management within DCWW
•    All employees within DCWW
•    Glas Members

External
•    External legal advisors, auditors, consultants
•    Regulators (particularly Ofwat)
•    Welsh Government, the Welsh Office, DEFRA
•    Executives at a variety of external organisations e.g. Water UK, Landlord Tap Limited, MOSL.
•    Suppliers and managers of venues for corporate events.

About you

• Chartered Governance Institute (CGI) qualification or equivalent or part CGI qualified.
• Working as part of company secretarial function for a UK plc or significant Corporate Governance experience in an equivalent sector.
• Reporting to a range of stakeholders and working under pressure and to deadlines
• Achievement Motivation - The drive and energy to produce excellent results and to continually find ways of improving relationships, outputs and processes, finding creative solutions to problems, working to deadlines and under pressure.
• Communication skills – The drive and ability to exchange appropriate information with relevant people at the right time. The desire and skills to seek first to understand as well as to be understood. To be as open as confidentiality allows.
• Corporate Representation - The enthusiasm and ability to lead by example and to project a positive and professional image of DCWW with all contacts and stakeholders at all times.
• Influencing Skills - The ability to make a clear, persuasive presentation of ideas or facts, verbally or in writing; to convince others; to gain agreement or acceptance of proposals or views.
• Initiative - The ability to actively influence events rather than passively accept them. The ability to see opportunities and to act on them, to originate action.
• Interpersonal Sensitivity - The awareness of other people and the environment and one’s own impact on these. The ability to get on with people in different situations and to work with others to achieve mutual goals.
• Ownership and reliability – The readiness to take responsibility for projects or issues and to be accountable for their timely delivery and quality.  The capacity and motivation to fulfil consistently any undertakings made.  The habit of never letting people down or promising what can’t be done.
  
  

Good to know

This is a hybrid role, the successful candidate will be expected to attend the office 2/3 days a week or when the business requires.

For an informal discussion about this role, please contact:  Nicola.Foreman@dwrcymru.com

Benefits

We know that if our employees are happy, our customers are happy. That’s why we offer a great benefits package. As one of the biggest companies in Wales, our reward and benefits package includes:
 
•    Market competitive salary 
•    Employer pension scheme up to 11%
•    Flexible working considered
•    Relocation considered
•    Onsite carpark
•    28 days annual leave plus public holidays 
•    Private healthcare
•    Generous range of employee benefits and discounts
•    And many, many more.

Whilst also working for a not-for profit company that truly cares about earning the trust of customers everyday, and about looking after our beautiful environment
 
 
Please note, we may close this role sooner if required. We may also extend the original closing date depending on interest.

 
Due to the nature of the industry, we require satisfactory references, post offer medical clearance, and a criminal records Basic Disclosure check on all new employees joining the business. For some roles there may be additional checks and security clearance required, and this offer is subject all checks being satisfied. You will receive further information on how to complete these checks via email once you have accepted this offer.
 

Who we are

Dŵr Cymru Welsh Water keep 3 million people healthy each day with safe, reliable water, and take away wastewater to clean, before returning it safely to our beautiful rivers and seas.

To be able to deliver high quality, essential services which help to protect the health of our customers, colleagues and our environment, we need the right people to deliver on our vision.  This is achieved by living our core values and demonstrating the core behaviours that underpin them.  The security of our people, assets and information is key to us, so we are looking for people who understand and comply with the company’s required security objectives.

We know that the most successful teams are the most diverse teams. Equality, diversity and inclusion provide the very foundation to our culture at Welsh Water. We want every individual to feel confident, proud and able to bring their whole selves to work. 

To ensure an improved representation in our workforce, applications are particularly welcome from minority groups including Black, Asian and Minority Ethnic people, Females, LGBT+, Non-binary and people with disabilities. Together we continue to build a workplace that not only celebrates the diverse voices of our colleagues but also represents each customer we serve.

In essence, ours is a company based on trust, openness, respect, commitment and honesty. A company that our colleagues are proud to work for.