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Executive Assistant

Date:  01-Nov-2022
Company:  DWR Cymru Cyfyngedig Welsh Water Plc
City:  Cardiff
Address: 

Cardiff, Wales, GB, CF3 0LT

Job Requisition Number                              3684                                                              
Work Type Permanent
Job Function Admin
Salary Range

£26,465.00 -£30,072.00 

+ annual salary uplift

+ annual cost of living increase + bonus

Base

Closing Date

South East Hub / Flexible Hybrid Working

23:55 on 06/11/2022

 

Who we are

 

Our careers website 

 

 

Dŵr Cymru Welsh Water keep 3 million people healthy each day with safe, reliable water, and take away wastewater to clean, before returning it safely to our beautiful rivers and seas.

 

To be able to deliver high quality, essential services which help to protect the health of our customers, colleagues and our environment, we need the right people to deliver on our vision.  This is achieved by living our core values and demonstrating the core behaviours that underpin them.  The security of our people, assets and information is key to us, so we are looking for people who understand and comply with the company’s required security objectives.

 

We know that the most successful teams are the most diverse teams. Equality, diversity and inclusion provide the very foundation to our culture at Welsh Water. We want every individual to feel confident, proud and able to bring their whole selves to work. Hear what our own people have to say in the following video!

 

To ensure an improved representation in our workforce, applications are particularly welcome from minority groups including Black, Asian and Minority Ethnic people, Females, LGBT+, Non-binary and people with disabilities. Together we continue to build a workplace that not only celebrates the diverse voices of our colleagues but also represents each customer we serve.

 

In essence, ours is a company based on trust, openness, respect, commitment and honesty. A company that our colleagues are proud to work for.

 

What you’ll be responsible for

 


Working in a dynamic, fast paced role with minimal supervision and guidance in an environment where plans are continually changing and requiring you to adapt accordingly.  The Executive Assistant to the Business Support & People Director will act as an ambassador for the function and the business as a whole and communicate effectively and appropriately with internal and external customers, business contacts and stakeholders, including Welsh Government, CBI, Institute of Water, CIPD and external lawyers.  This will include:

 

1.    Ability to work on your own initiative and make appropriate decisions on the Director’s behalf.
    
2.    Preparing confidential documents and information for the Board, Remuneration Committee and Executive meetings including drafting slide decks.  
    
3.    Liaising directly with the Board Chairman and Remuneration Committee Chair in the absence of the Business Support & People Director.
    
4.    Organising the Director’s demanding and changing calendar and have an awareness of important events and meetings and highlighting these in a timely manner to ensure adequate preparation time.
    
5.    Arranging travel and accommodation with the ability to think ahead and be able to adapt and re-schedule as demands change.
    
6.    Actively managing a busy mailbox and calendar, dealing with first level queries and ensuring all parties receive timely responses to emails and queries.
    
7.    Providing administration support to the Business Support and HR teams. 
    
8.    Organising and minuting trade union meetings Chaired by the Director and the wider HR team.
    
9.    Build effective relationships with the trade union full time officers and lay reps and be their first point for queries and being the first point of contact when arranging visits to site.
    
10.    Preparing joint communications to the business and ensuring an effective cascade of information to and from Business Councils via other Executive Assistants/PAs.

11.    To retain accurate filing mechanisms for all the Director’s areas of responsibility. 

12.     Desire to learn and question process.

13.     To act as first line editor on reports/papers.
 


 

Who you’ll work with

 

Internal
•    Business Support & HR Management team
•    Wider Business Support & HR team
•    Board Directors and Non-Executive Directors plus all levels of management within DCWW
•    All employees within DCWW
•    Trade Union Representatives

 

 

External
•    Lawyers
•    Full time Trade Union Officers 
•    Executives at a variety of external organisations e.g. Welsh Assembly Government, CBI, Institute of Water, CIPD
•    Recruitment Consultants
•    HR Suppliers
 

 

About you

 

Experience

  • Ideally 2+ years’ experience of working as an Executive Assistant ideally within HR.
  • Able to demonstrate understanding of multiple challenges of Director role e.g. interaction at Board level, external stakeholder management, membership of Executive and leadership of the team to aid efficient management of Director’s time.

 

Knowledge & Skills

  • Excellent IT and administration skills: proficiency in the use of MS Word, Excel, PowerPoint, Outlook, Teams etc is essential
  • Previous experience of fast minute-taking
  • Good analytical skills
  • Excellent communication skills
  • Have a ‘can do’ attitude and be enthusiastic about putting our customers first every day
  • Organisational awareness e.g. structures, culture and governance
  • Flexibility and ability to work at pace with good use of initiative

 

Good to know

 


*In order for your application to be considered for this role, please apply fully via the below link to our careers website*

 

For an informal discussion about this role, please contact: meryl.soper@dwrcymru.com

 

Location is currently flexible with a hybrid office and home working arrangement to be agreed with your manager (this can be flexible and negotiated).

 

Benefits

 

As well as a market competitive salary, 33 days  annual leave (pro rata, including public holidays), we offer a range of employee benefits and rewards including:

 

    • Variable pay schemes (your salary band will remain the same, but performance depending, you could receive an incremental within-band increase and a yearly incentive)
    • Enhanced employer pension contributions – Up to 11%
    • Progression opportunities, including the ability to apply for funded training and coaching and mentoring programmes
    • Opportunity to join and influence one of several Employee Network groups 
    • Enhanced family friendly policies
    • Flexible working hours 
    • Onsite multi-faith room
    • Onsite 'returning parents' room
    • Reduction on gym memberships and high street shopping
    • 20% off all Welsh Water visitor attractions and gift shops
    • Free on-site parking at all our sites
    • Cycle to work scheme
    • Car-leasing scheme
    • Health CashBack scheme
    • An employee assistance programme for employees and their immediate family

 

Whilst also working for a not-for profit company that truly cares about earning the trust of customers every day, and about looking after our beautiful environment.

 

INDMP

 

 

Dŵr Cymru Cyf, a limited company registered in Wales No. 2366777. Registered office: Linea, Fortran Road, St. Mellons, Cardiff CF3 0LT

© Dŵr Cymru Cyf 2019.


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